SUMMARY
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the administrative assistant include providing support to our managers, employees, suppliers, and customers; data entry and light accounting; and managing our company’s general administrative activities.
RESPONSIBILITIES
• Answer phone calls, emails, and other written communications promptly
• Greet and provide front desk assistance to customers
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Maintain a filing system
• Order, monitor, distribute, and restock office supplies
• Maintain contact lists
• Keep records of meeting notes, agendas, and other vital documents
• Provide general support to managers, employees, suppliers, and customers
• Complete data entry, accounts payable, and light accounting duties using QuickBooks
• Create and maintain customer records, including contact, delivery, and payment information
• Answer questions from suppliers and customers about their bills and invoices
• Invoice customers
• Work with CPA and QuickBooks Certified ProAdvisor consultant as requested
• Perform miscellaneous job-related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Proficiency in QuickBooks
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Organizational skills with the ability to multi-task
• Flexible and adaptable to change
• Sales and marketing experience will be a plus
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
WORK HOURS/SHIFT
• Monday – Friday 8am-5pm
WAGE
• $16 OR HIGHER (DOE)
LOCATION
• Bettendorf
If you have already applied, please call us at (563) 242-1078. If you are new to Temp Associates, click on the Apply Now button below.